![]() This is for instance also not possible with a pdf-printer and can be quite a timesaver when you regularly need to save e-mail messages as pdf-files. This guide also contains modification examples to control the default file name for the pdf-file. There are of course alternatives such as a pdf-printer (like “Microsoft Print to PDF” or a 3rd party pdf-printer), using Adobe Acrobat or a 3rd party add-in such as SaveAsPDF by Sperry Software.Īnother way is to use the VBA macro in this guide which uses Word’s capabilities to save documents in the pdf-format.Ī benefit of this macro over most pdf-printers is that any hyperlinks within the message will continue to work and any Internet images are automatically downloaded too.Ī second macro is provided which allows you to select multiple emails, or even all emails within a folder, and save them as pdf-files all at once. Sadly, this option is not available in Outlook, not even in Outlook for Microsoft 365. You would typically create a PDF if you wanted to ensure document fidelity, to make it more secure, or to create a copy for storage.Word, Excel and PowerPoint files can be saved directly as pdf-files. Creating a PDF can involve compressing a file, making it take up less storage space. ![]() They can be viewed on almost all devices. PDF files aren’t typically created from scratch, but are usually converted, saved or ‘printed’ from other documents or images before sharing, publishing online or storing. ![]() It is maintained by the International Organisation for Standardization (ISO). The PDF format is now a standard open format that isn’t just available under Adobe Acrobat. ![]() The format has evolved to allow for editing and interactive elements like electronic signatures or buttons. It was developed by Adobe so people could share documents regardless of which device, operating system, or software they were using, while preserving the content and formatting. PDF stands for ‘Portable Document Format’ file. ![]()
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